Administrative Coordinator
Job Posting: Administrative Coordinator
Location: Virtual Office (Ontario-wide)
Hours: Full-Time, 40 hours per week
Reports To: Director of Corporate Engagement & Training
About ODEN:
The Ontario Disability Employment Network (ODEN) is dedicated to increasing employment opportunities for people who have disabilities. We support Employment Service Providers and businesses with services, training, and resources to foster a more inclusive workforce.
The Ontario Disability Employment Network (ODEN) is looking for a detail-focused, patient, and supportive, as well as technically astute administrative professional to join our team and drive Disability Inclusion in Ontario’s Workforce.
Position: Administrative Coordinator
As an Administrative Coordinator you will:
- Screen and respond to inquiries from the public, clients, suppliers, staff, and external agency representatives
- Relay messages, record details and refer to appropriate team member and personally responds to routine calls
- Create forms, templates, format and update documents and materials
- Schedule trainings and meetings for the team, including the registration page(s)
- Booking travel and meeting arrangements for all staff and events in the project
- Research suppliers, get quotes, book meeting space, etc. to support the work of the project
- Maintain the database of trainings, CRM system, and other record/statistical databases
- Prepare all training materials and documentation for Trainers (e.g., Participant binders, handouts, registrations, certificates, etc.)
- Prepare administrative and funder reports
- Prepare, format and write reports including tracking social media metrics and providing monthly reports
- Attend all project meetings, record minutes, and provide routine notetaking as required
- Provide technical support to team members (e.g., assist with PowerPoint presentations, introductions to new technologies, etc.)
- Update website and social media outlets as necessary
- Post social media content as approved by CEO (Chief Executive Officer) and/or Director
- Develop and manage surveys and quality assessments E.g., Survey Monkey
- Participate fully in the promotion and/or delivery of ODEN initiatives such Rethinking Disability Conference, ODEN Biz Connect Leader Series, ODEN Connection events, etc.
You are someone who is:
- Passionate about increasing employment opportunities for people who have a disability
- Proficient in a multi-task and multi-need environment
- Has strong administrative and organizational skills
- Able to follow through on projects and required daily tasks
- Has demonstrated knowledge of general office procedures
- Has good understanding of computer networks, hardware, and software
Minimum Qualifications:
- 3+ years of related office administration experience
- Demonstrated history of excellent customer service
- Experience working with the public and maintaining good client relationships
- Advanced computer competency with MS Office 365 applications (Word, Excel, PowerPoint, Outlook, SharePoint, MS Teams)
- Must be proficient with Zoom, RingCentral, CRM databases (Salesforce, Maximizer etc.) and able to learn new platforms/applications quickly
- Must have a functioning office set-up including computer, printer/scanner, web camera and basic headset/microphone, and access to a tablet or laptop during travel
- Ability to access reliable transportation
- Bilingual French and English is an asset
What we bring:
ODEN is small but mighty. We are a strong team of professionals dedicated to high quality, professionalism, and a commitment to impacting change. We believe that work is purposeful, but we strongly respect and expect a work-life balance.
We have a comprehensive health benefit plan for employees, provide retirement savings contributions, access to professional development opportunities and vacation allowance. We work from home, except when we are working in organizations, businesses, and board rooms.
At ODEN we are committed to an accessible, diverse, and inclusive work environment, where all employees are valued, respected, and supported. We encourage applications from candidates with a variety of lived experiences, especially candidates who have a disability.
If you are qualified for this role and want to join an excellent team, please submit your application to hr@odenetwork.com.
If you require assistance to complete the application, please contact us at hr@odenetwork.com to discuss your accommodation requirements.
Application deadline is July 26, 2024 @ 4pm ET.
Please note this position is a contract position ending January 2026.
This posting is designed to attract a versatile and organized individual who is eager to support a mission-driven organization and help make a meaningful impact in the field of disability employment.